PAIS - Payroll Processing Instructions

Payroll Processing Instructions

Last Updated 01/24/2007 - cap

Steps to processing normal payroll through the PAIS administration form.
1. Export Data from eTime
a. Open the Data services application found normally in the Start > Program Files > eTime folder.

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b. Select Services > Export...

c. ClickOK.

d. When ask whether you want to replace the existing file, Click Yes.

e. Wait for the Export process to complete and the window to disapear (do not click cancel or pause).

2. Synchronize PAIS employee data.
a. In PAIS, click the "Payroll" link on the main page.

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b. Make sure the "US Payroll" tab is selected and "Latest Payroll Activity" indicates "(US)" payroll.

c. Click the "Synchronize" button.

d. Wait for the progress bar to complete and reset

3. Create Timesheet data report.
a. Choose the location for which you want to create the report, then click "Create Report".

b. Review the report, and make corrections in PAIS as necessary.

Repeat steps a and b as necessary until data is ready to be exported to eTime application.
See Timsheet Report Documentation for a complete list of report features and conventions.

4. Export payroll Records
a. Click the "Export" Button

b. Wait for the progress bar to complete and reset
c. Open the Data services application found normally in the Start > Program Files > eTime folder.

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d. Select Services > Import...

e. Select the TimeEntry.dat file, and click "OK"

f. Wait for the Export process to complete and the window to disapear (do not click cancel or pause).
e. Open the eTime Software and verify necessary time entry records.

5. Finalize the payroll. (NOTE: Do NOT do this until payroll import has been verified. After finalization, records cannot be re-downloaded or changed in PAIS.